Hugo Boss

Asset order tool

Client

Role

Frequency

Hugo Boss (agency account)

Process Manager

Annually (per campaign)

Client

BMW (agency account)

Role

Project Manager – Process Design & Implementation

Frequency

Annually (PUMA cycle)

Challenge

Wholesale partners such as Breuninger require specific campaign assets in custom formats and sizes for their CMS systems. To ensure that partners did not have to build these themselves based on the Hugo Boss corporate identity, the agency was brought in. Without a structured process, this would have resulted in up to 300 order emails in non-standardised formats with incomplete briefings – a process that would have been difficult to scale and prone to errors.

Solution

Development of an online shop interface: Wholesale partners selected their campaign and entered their asset specifications themselves. The order was stored in a database and automatically processed via Zapier – automatic confirmation of receipt, job creation on the Kanban board, and execution of an InDesign script for asset creation on a virtual machine. An operator in the production department checked the CI and briefing, confirmed approval; the finished asset was then automatically archived and delivered.

Result

300+ partners

Fully standardised

End-to-end automated

Wholesale partners place orders independently via the shop

Consistent format & a comprehensive briefing instead of inconsistent order emails

From order placement through InDesign production to automated delivery

~1 week

Time saved per cycle during the briefing phase

All models

Scaled across the entire BMW model range (1–5 powertrain variants per model)

Fewer errors

Fully briefed, conditional tasks instead of manual email coordination

Tools

Shop-Interface (Heyflow)

Datenbank (Excel)

Zapier

InDesign-Skript (VM)

Kanban Board (Atlassian)

Workfront

Send  me your thought

Location
  • HAMBURG
  • GERMANY
Phone
  • +49 17632343686
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